Dinner
Meeting Exhibit Form (PDF)
DINNER MEETING – EXHIBIT INFORMATION
Tuesday November 10, 2009
The Board of Trustees of the Hillsborough County Medical Association (HCMA) has authorized a limited number of companies to exhibit during our general membership dinner meetings. The policy, as adopted by the Executive Council, will allow companies to set up exhibits during the cocktail hour, which is from 6:00 p.m. to 7:00 p.m.
The cost for exhibiting is $350 which includes one dinner for a representative from each company. Additional dinner reservations are available at $50/person. We are not raising our exhibiting costs as the economy continues to decline. Unfortunately, the hotel has raised our meal costs to $50.00 per person. Therefore, all exhibitors will be charged $50.00 for any additional dinners. Please inform me as soon as possible how many dinner reservations are necessary, as I must give a final dinner count to the hotel five days prior to the meeting date.
All exhibitors are provided with a 6 ft. skirted table and are allowed to begin setting up at 5:00 p.m. If you require electricity, please let me know, and bring a heavy-duty extension cord. There is an additional cost to the exhibitor if the hotel provides an extension cord.
Our upcoming dinner meeting on Tuesday, November 10th will be held at the Intercontinental Hotel,
4860 W. Kennedy Boulevard in Tampa. The following dinner meeting will be held on February 2, 2010.
Although not mandatory, we encourage you to bring a door prize item with your business card attached to be raffled off to a physician during the event.
If you are interested in exhibiting, please fill out the enclosed application and send it to the HCMA office along with your check in the amount of $350 plus any additional dinners. All exhibitors must pay prior to the meeting. Any literature that will be distributed must accompany the application. All cancellations must be received five (5) working days prior to the meeting or will be assessed $175.00 or 50% of the exhibit fee.
Please do not hesitate to contact me if you have any questions. I am looking forward to hearing from you.
Sincerely,
Kay Mills
Project Coordinator |
