DINNER MEETING – EXHIBIT INFORMATION

The Board of Trustees of the Hillsborough County Medical Association (HCMA) has authorized a limited number of companies to exhibit during our general membership dinner meetings.  The policy, as adopted by the Executive Council, will allow companies to set up exhibits during the cocktail hour, which is from 6:00 p.m. to 7:00 p.m.

The cost for exhibiting is $350.  You are provided with a 6 ft. skirted table.  Exhibitors are allowed to begin setting up at 5:00 p.m.  If you require electricity, please let me know, and bring a heavy-duty extension cord. 

The exhibiting fee covers one representative to stay for dinner, if you wish.  Additional dinner reservations are available for the representatives for an $40/person.  Please inform us as soon as possible if dinner reservations are necessary, as we must give a final dinner count to the facility.

All our dinner meetings are held at the Intercontinental Hotel (formerly the Wyndham Westshore), 4860 W. Kennedy Boulevard in Tampa.  Our next dinner meeting is scheduled for May 13, 2008 and September 23, 2008.

If you would like to exhibit, please fill out the enclosed application and send it to the HCMA office along with your check in the amount of $350, plus $40/additional dinner.  New exhibitors must pay prior to the meeting.  Any literature that will be distributed must accompany the application.  All cancellations must be received five (5) working days prior to the meeting or will be assessed $175.00 or 50% of the exhibit fee.

Please do not hesitate to contact me if you have any questions. I am looking forward to hearing from you.

Sincerely,

Julie Frissell
Project Coordinator